Volunteer Job Descriptions

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Why not volunteer at the NYS Envirothon event?

dsc_0039The NYS Envirothon Committee is looking for volunteers on:
Wednesday & Thursday: May 24-25th, 2017
Location: Hobart & William Smith Colleges

Contact: MaryLynne Malone
Orange County Water Authority
P.O. Box 39, Southfields, NY 10975
Phone: 845-351-2967
Email: Volunteer@NYSenvirothon.com

Volunteer  sign up form Complete, e-mail or sign and send the form to the address above.

Forms needed to be signed, scanned and uploaded, a digital signature will be accepted:
(1) Volunteer Release Form
(2) Volunteer Photo Release

 Volunteer Job Descriptions. Review descriptions in .PDF below

 

Bob and Velynda

Bob and Velynda

Activity Monitor Day (PDF):

Responsibilities: Assist in scooping and serving ice cream.
Wednesday — 12:30 P.M. – 5 P.M. / 6-8  volunteers needed
Wednesday — 9:00 P.M. – 11P.M. / 18 volunteers needed

Ice Cream Scooper (PDF):

Responsibilities: receive & record returning keys.
Wednesday — 9:00 P.M. /6 volunteers needed

Key Return (PDF):

Thursday, 12:30 -1:45 P.M.

Oral Presentation Day Grader (PDF):

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Oral Presentation Day Judges

Responsibilities: Check each oral presentation score sheet and record scores on tally sheet.
Wednesday –1 P.M. – 6 P.M. / 4 volunteers needed

Oral Presentation Day Judge (PDF): 

Responsibilities: Attend informational training meeting.
Judge several presentations following the judging guidelines.
Wednesday — 9:00 A.M. –  4:30 P.M. / 36  volunteers needed

Oral Presentation Escort: (PDF)

Responsibilities: Keep teams orderly while waiting to present.
Escort teams to the presentation room at scheduled times.
Wednesday — 9:00 A.M. – 4:00 P.M. / 7 volunteers needed

Photographer Candid: (PDF)

Responsibilities: Take creative pictures throughout the day, both candid and posed.
Provide Closing Program Coordinator with photos.
Bring your own digital camera.
Wednesday –10:00 A.M. – all day / 1 volunteer needed
Thursday — 7 A.M. – all day / 1 volunteer needed

dean-caitlin-2014
Caitlin practicing her lion growl

Photographer Team Photos: (PDF)

Responsibilities: Take creative pictures at the photo station during the testing rotation.
Bring your own digital camera.
Wednesday — 12:00 P.M. – 4:00 P.M. / 2 volunteers needed — (one photographer, one assistant)
Each person needs to register separately

Registration Table; (PDF)

Responsibilities: Help register teams.
Give out t-shirts, packets, etc.

Wednesday — 9:00 A.M. – 5:00 P.M. / 4 volunteers needed

Snack Station: (PDF)

Responsibilities: Set up snack table in the registration area.
Keep table filled and monitor it at all times.
Thursday — 7:00  A.M. – 1:00 P.M. 3/ volunteers needed

advisors
Leading a team back from their oral presentation

Snack Table: (PDF)

Responsibilities: Set up snack table at the testing site.
Keep table filled and monitor it at all times.
Wednesday –10:00 A.M. – 4:00 P.M. / 1 volunteer needed

Station Trail Guide (PDF) :

Responsibilities: Move teams of students from one station to the next.
Assist in handing out and collecting exams.
Thursday 7:00 AM – 1:00 P.M. / 18 volunteers needed

Test Collector Field Competition (PDF):

Responsibilities: Pick up answer sheets from each station at end of rotation.
Bring them to the test-grading site.
Depending on the location of the event, a vehicle may be required.
Thursday 8:00 A.M. – 1:00 P.M. / 2 volunteers needed

Oral Presentation Evening Judges
Oral Presentation Evening Judges

Test Site Set-Up and Tents:

Responsibilities: Set up folding chairs, tables, and tents.
Wednesday –10:00 A.M. / 4 volunteers needed

Test Site Clean-Up and Tents:

Responsibilities: Put away folding chairs, tables, and tents.
Thursday  NOON / 4 volunteers needed

Test Grader (PDF):


Responsibilities: 
Know how many teams are participating to be sure that the correct number of answer sheets.
Thursday 8:00 AM – 1:00 PM / 6 volunteers needed

Test Writers (PDF):

Responsibilities:  Write exam and submit to “test writer coordinator ” in advance of the event.
Be present during the event. Set-up your station.
Thursday 7:00 A.M. – 1:00 P.M.

Timekeeper – Competition (PDF) :

Responsibilities: Time and sound horn for competition rotation.
Thursday 7:15 A.M – 1.P.M. / 1 volunteer needed

dsc_0531Timekeeper – Oral Presentation Day (PDF):

Responsibilities: Keep accurate time during oral presentations.
Must provide your own secondhand watch or other timekeeping device.
 Wednesday 9:00 A.M. – 4:30 P.M. / 7 volunteers needed


Timekeeper – Oral Presentation – Evening (PDF):

Responsibilities: Keep accurate time during oral presentations.
Must provide your own secondhand watch or other timekeeping device.
Wednesday 6:30 P.M. – 9:00 P.M. / 1 volunteer needed

Volunteer Check-In & Welcome / Information Table (PDF):

Responsibilities: Welcome volunteers
Distribute t-shirts, name tags, event schedule.
Answer questions, give directions & etc.
Wednesday 8:00 A.M – 5:00 P.M. / 2 volunteers needed
Thursday 7AM 9 A.M.  / 2 volunteers needed

 

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